Exchange Email Archiving
- Email Compliance
- Legal eDiscovery
- Mail Management and Storage
- PST Migration
Why Email Archiving?
With escalating volumes of email, businesses are under pressure to find ways to organize and archive messages for business purposes and regulatory compliance. Hostway has partnered with Global Relay to bring you a comprehensive hosted Microsoft Exchange email archiving solution to help you with:
- Mail Management and long-term storage of email communications with online search and retrieval.
- Regulatory Compliance such as SEC, FINRA, Sarbanes-Oxley, HIPAA and privacy.
- Litigation eDiscovery and audit requests.
- Security and protection of mission-critical business information.
- Business Continuity and disaster recovery planning.
- Migration and consolidation of many different file types in a central online repository.
The Message Archiver
The Message Archiver provides secure, off-site email archiving and long-term storage with online access. It captures, replicates and stores many different file types for rapid Web-based search, retrieval and monitoring. With the Message Archiver, you can store:
- An authentic copy of all incoming, internal and outgoing hosted Exchange email and attachments
- Instant messages
- News alerts from Bloomberg and Reuters
- Messages from your BlackBerry
- Email faxes
- Outlook calendar entries and other PST files
It securely stores and organizes all messages in Global Relay's mirrored SAS 70 certified data centers. The simple Web-based search and retrieval process provides rapid access by all users to current and historical email records, even if the original has been deleted.
Access from Anywhere
Access is easy through the Message Archiver's intuitive user interface. Using any secure Web browser, rapid access is available anytime, anywhere to:
- Employees, via an exclusive individual login, to obtain their email
- Managers, to review their assigned group's email
- Business Administrators, Compliance Officers, or other Authorized Users, to monitor companywide email and instant messages
- Examiners, for restricted online access during an audit or litigation eDiscovery
Email Archiving Pricing
| Hosted Exchange Business Archiving and eDiscovery | |
|---|---|
| Monthly Fee Per User (Default 3 year Retention Term) | $8.00 |
| One-Time Setup (up to 100 Users) | $295 |
| One-Time Setup (101+ Users) | $695 |
| Compliance Archiving and Monitoring (Optional) | Additional $1.50/user/month |
| Dedicated NOS WORM (Optional) | $600 |
| Longer Retention Term - per Additional Year | Additional $0.50/user/month |
Message Archiver Features and Benefits
Email Management and Storage Optimization
- Secure, centralized, off-site storage
- Eliminates mailbox size limitations
- Online access to current and historical email and instant messages
- Rapid search and retrieval via full text indexing
- Searches on email, headers and attachments
- Email is serialized, time-date stamped
- Can import legacy email and PST files to unified archive
- Administrator-controlled access rights
- Multi-lingual interface (Eng., Fr., Sp., Ger., Port., Jp., Chin.)
- Unicode for search and display in all languages
Compliance, Audits and eDiscovery
- Meets stringent compliance and audit rules (SEC, FINRA, Sarbanes-Oxley, HIPAA, privacy)
- WORM back-up with write-verification ensures message integrity and authenticity
- Unified online search, retrieval, monitoring and audit tools for policy enforcement
- eDiscovery and case management tools
- Advanced dual encryption to ensure privacy, confidentiality and non-disclosure
- Full audit trails and reports on email and IM history
Business Continuity and Disaster Recovery
- Mirrored data redundancy with four copies of every messsage
- Geographically isolated offsite backup
- Acts as a permanent secondary mail system to send and receive email
- One-click recovery to Outlook
Secure, Redundant Storage
- Named by Forrester Research as top hosted archiving provider for Security
- Secure, end-to-end dual AES and RSA encryption
- Real-time primary online RAID storage
- Secondary (NOS) storage with dedicated, tamperproof WORM drives
- Secure offsite storage with multi-data center replication
- Filters can be set to display or ignore SPAM
- Complete lifecycle management with retention and disposal periods
- Eliminate PST files and migrate existing data from in-house solutions or notes
- SAS 70 Type II Certified Data Center
Implementation
- Seamless implementation within hours
- No software, hardware or programming required
- Seamlessly integrates with Hostway's Exchange 2007 email
- Synchronized access via LDAP/Active Directory integration
- Scalable; pay-as-you-grow solution
