|ISSUE 64 / FEB 07|
Dear Valued Customer,
This month we offer tips to help you work smarter away from the office plus a mobile messaging solution used by almost 60% of businesses across the globe.* Read on to learn how to thrive in the mobile business world.
*According to a 2006 study by Radicati Group.
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Time-Saving Tips for Telecommuters
Telecommuting is a fact of life in today's business world whether it's working from home or checking in when you're traveling for business. These nontraditional working spaces present challenges for employees. Here are some tips to help you stay focused when you're working outside the office.
Create an "Office"
Separate your workspace from your living space. In a hotel room, this means using the desk rather than lounging on the bed. Some experts even suggest making the desk resemble your desk at the office, including family or pet photos.
In a home office, distance yourself from distractions. Set up your office away from your home's center of activity. Determine how you will manage your files and paper and select the appropriate furniture and storage solutions. You'll save time by staying organized and eliminating redundant actions.
Manage Your Communications
You also can use your time efficiently by managing communications. Establish a check-in schedule with the office and stick to it. Call your contacts only at the scheduled time, and discuss all the day's issues in this meeting.
For email messages, set aside two or three times per day when you will check and respond to messages. File your messages in folders based on priority level or project. If available, use shared folders to delegate work or share information with your team.
Share Your Work
Shared documents are especially helpful when you're out of the office. Rather than emailing an attachment to a group and combining everyone's comments, a shared folder gives everyone access to the same document, and changes are made in one place.
Use a shared calendar to find out if the contact you are trying to reach is in a meeting or out of the office that day. If you regularly work from home, a shared calendar helps you schedule meetings with your team without taking the time to call or email each person to coordinate schedules. Checking this calendar every morning is a great way to boost productivity.
Make Downtime Productive
Not only does your productivity lag when you're stuck at an airport, but boredom sets in. Laptop computers, "smart phones," such as a Blackberry, and PDAs can make your downtime productive. When you're waiting for a flight, you can sort through your backlog of email messages, work on your presentation or update your to-do lists.
No matter how great your setup or how many tools you have, the most important part of managing your time is you. Your self-discipline and drive to get the job done are central to your success, and procrastination is your biggest obstacle. So, settle into your office away from the office and start working.
Kathryn Jones of MidwestBusiness.com contributed to this story.
We take care of virus scanning for you. Every email on our hosted Exchange servers is checked for viruses. If found, we remove the threat and alert you that a virus has been removed from your email.
IT Week interviewed Hostway's UK Director Neil Barton for a story titled "Big Names Get Behind the Mobile Internet." Barton describes Hostway's new Mobile SiteBuilder as "a simple drag-and-drop tool," in the January 15 issue of IT Week, a UK publication for IT leaders.
Learn more about Mobile SiteBuilder.
Choose a Mobile Device that Supports the Exchange Features You Need
Mobile device manufacturers choose which Exchange ActiveSync features to support. If you plan to use Exchange's mobile features, select devices that support the functionalities most important to your business.
Streamline tiling and texture-making with the imageSynth Photoshop plug-in. Not only does it simplify seamless textures, it makes high-resolution images from low-resolution sources.
Need to update your contact or billing information? Log into SiteControl now to update your account information, ensure continuous service and prevent any potential system delays.
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