Last updated March 11, 2015
Hostway complies with the U.S.–E.U. Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal data from European Union member countries and Switzerland. Hostway has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view Hostway’s certification, please visit: http://export.gov/safeharbor.
This Policy describes Hostway’s general principles for the collection and use of information from customers and visitors to our Website. We want to ensure that you understand how we will and will not use the information you entrust to us. For visitors, we've structured our Website so that, in general, you can visit us without identifying yourself or revealing any personal information. For prospective and existing customers and partners, once you choose to provide us with personal information (any information by which you can be identified), you can be assured that it will only be used to support your relationship with Hostway.
When you visit our Website, our Web server collects basic user information about you that includes your ISP's domain, the time you accessed our Website, and the pages from within our Website that you visit, and this basic information is not personal information except as needed to prevent fraud or abuse of the system.
When you sign up for Hostway's services, you provide us with both contact and payment information. Contact information typically includes your name, address, and phone number. Payment information typically includes your credit card number. While you are a Hostway customer, we manage information with regard to your account status, choice of services, and customer logs. In addition, we may store customers' electronic mail and other communications as a necessary incident to the transmission and delivery of those communications.
If you have provided us with your contact information as a Hostway customer, we use that information to establish our services for you, such as creating and maintaining your customer account and your choice of services. We use payment information for payment processing purposes only. We may also create and maintain customer logs in the normal course of providing service.
Our trusted affiliates are responsible for processing or handling some of the information we receive, such as order fulfillment for phone services. Those affiliates are not authorized to use such information for purposes beyond those specified by us including marketing and are required to preserve the confidentiality with which we treat such information.
We will not disclose customer personal and account information unless we have reason to believe that disclosing such information is necessary to identify, make contact with, or bring legal action against someone who may be causing harm or interfering with the rights or property of Hostway, our customers, or others. We may provide information to regulatory authorities and law enforcement officials in accordance with applicable laws, respond to legal process, or where Hostway has a good faith belief that the law requires such disclosure.
Hostway also will not disclose to third parties the contents of any electronic mail or other electronic communications that Hostway stores or transmits for its customers except where: (a) it is a matter or public safety or policy; (b) it is in connection with the transfer of other business assets; (c) it is required to cooperate with orders, warrants, or other legal process that Hostway determines in its sole discretion to be valid and enforceable; and (d) it is necessary to provide to a law enforcement agency when the contents are inadvertently obtained by Hostway and appear to pertain to the commission of a crime. If Hostway is involved in a merger, acquisition, or sale of all or a portion of its assets, and it results in a change of the ownership or use of your personal information, as well as any choices you may have regarding your personal information, then you will be notified via email and/or a prominent notice on our Website.
Hostway disclaims any intention to censor, edit, or engage in ongoing review or surveillance of communications stored on or transmitted through its facilities by customers or others. Hostway will, however, review, delete, or block access to communications that may harm Hostway, its customers or third parties. The grounds on which Hostway may take such action include, but are not limited to, actual or potential violations of the TOU.
Hostway may use the information collected from you to direct service notices as well as provide you with other general information that may be of interest to you and information about our services or product offerings that you have opted to receive.
Hostway uses third party providers to provide credit card processing services on our Website. When you purchase a service or product from us we will share contact and credit card information as necessary for the third party to provide those payment processing services.
These third parties are prohibited from using your personal information for any other purpose including their own marketing services. These companies are authorized to use your personal information only as necessary to provide these services to us.
Hostway may use your information to provide you, as our valued customer, with system information, information about new or upgraded products, and general information about Hostway itself if you have chosen to receive such offers or newsletters.
Please note that we will also use your contact information to notify you of important information regarding your account or services at our discretion and you may not opt out of receiving such service related email communications.
Customers may opt out of receiving newsletters and/or promotional emails from Hostway by sending a request to , by using the unsubscribe instructions included in each promotional communication, or by changing your email preferences in your account information. In this request, customers must identify their domain name and contact information. Customers may not opt out of receiving information from Hostway which is essential for maintaining or updating customers account or system information.
Hostway displays personal testimonials of satisfied customers on our Website in addition to other endorsements. With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at .
If you choose to use our referral service to tell a friend about our Website, we will ask you for your friend’s name and email address. We will automatically send your friend a one-time email inviting him or her to visit the Website. Hostway stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program .
Your friend may contact us at to request that we remove this information from our database.
Our Website offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, contact us at . In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
From time-to-time, we may provide you the opportunity to participate in contests or surveys on our Website. If you participate, we will request certain personal information from you. Participation in these surveys or contests is completely voluntary and you therefore have a choice whether or not to disclose this information. The requested information typically includes contact information (such as name and shipping address), and demographic information (such as zip code).
We use this information to notify contest winners and award prizes, to monitor Website traffic or personalize the Website (in the case of anonymous information collected in surveys), or to send participants an email newsletter.
We may use a third party service provider to conduct these surveys or contests, and that company will be prohibited from using our users' personal information for any other purpose including their own marketing. We will not share the personal information you provide through a contest or survey with other third parties unless we give you prior notice and choice.
Technologies such as: cookies, beacons, tags and scripts are used by Hostway and our partners, affiliates, or analytics or service providers (e.g. online customer support provider, etc). These technologies are used in analyzing trends, administering the site, tracking users’ movements around the site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.
As is true of most web sites, we gather certain information automatically and store it in log files. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data.
We may combine this automatically collected log information with other information we collect about you. We do this to improve services we offer you, to improve marketing, analytics, or site functionality.
We use Local Storage Objects (LSOs) such as Flash to store your preferences such as volume control or high game score, or display content based upon what you view on our Website to personalize your visit. Third parties with whom we partner to provide certain features on our site or to display advertising based upon your Web browsing activity use LSOs such as HTML 5 and Flash to collect and store information.
Various browsers may offer their own management tools for removing HTML5 LSOs. To manage Flash LSOs please click here: http://www.macromedia.com/support/documentation/en/flashplayer/help/settings_manager07.html
Our Website may allow for a chat function. Chat functions allow you to participate in “live” online conversations with us on our Website. Although the transcripts from the chats may be stored internally on in-house servers for our records only, we collect no personal information about you when you participate unless you choose to provide that information to us.
Some of our pages utilize framing techniques to serve content to from our partners while preserving the look and feel of our site. Please be aware that you are providing your personal information to these third parties and not to www.hostway.com.
You can access your personal information, such as your address and contact information, at anytime to correct, change or delete any of the data shared with us when you became a customer of Hostway. As a customer of Hostway you can access your personal information by clicking on the “Customer Login” link at the top of any Web page. Your account information is secure and is accessible by using a password that you select. If you need assistance or have questions about correcting information you can contact us via email at . Hostway will respond to access requests within 30 days.
We will retain your information for as long as your customer account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at . We will retain and use your information only as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Hostway has security measures in place to help prevent the loss, misuse and alteration of the information under our control. When you place an order online, your information, including your credit card number, is protected using Secure Socket Layer (SSL) encryption technology. This encrypts order data and is designed to aid in ensuring the accuracy and security of that customer information.
We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
If you have any questions about security on our Website, you can send email us at .
Hostway does not sell products or services for purchase by children. Customers must be at least 18 years of age. If you have reason to believe that a child under the age of 18 has provided personal information to us, please contact us, and we will endeavor to delete that information and terminate the child's account from our databases.
If we decide to change our privacy practices, we will post those changes to this Policy, the home page, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.
We reserve the right to modify this Policy at any time, so please review it frequently. If we make material changes to this Policy, we will notify you here, by email, or by means of a prominent notice on our home page.
If you have questions or concerns regarding this Policy, you should contact us by email at .
Hostway Services, Inc.
100 N Riverside Plaza
Chicago, IL 60606